Fulton County Board Committee Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901 email csimpson@fultonco.org
Committee: Property, Courts, Public Safety & Campground
Meeting Place: Jane Boyd Building, 260 West Lincoln St., Lewistown, IL
Time: 6:30 pm
Date: September 5, 2023
1. Call to Order
Time: 6:30pm
2. Roll Call
Roll call was taken, quorum was present:
MEMBERS:
Jim Barclay (present/xxxxxx)
Stan Berry (present/xxxxxx)
Dan Kumer (present/xxxxxx)
Joe Murphy (present/xxxxxx)
Ryan Sloan (present/xxxxxx)
David Widger (present/xxxxxx)
Karl Williams (present/xxxxxx)
Other Board Members: John Spangler
Elected & Appointed Officials: Jon Webb – Sheriff
Staff: Audra Miles – Comptroller
Guests: None
3. Call for Additions/Deletions To and Approval of the Agenda
Member Sloan moved to approve the agenda with a second from Member Murphy. Motion carried by
voice call vote.
4. Approval of Previous Minutes – August 1 and August 8, 2023
Member Murphy moved to approve the minutes from August 1 and August 8, 2023 with a second
from Member Widger. Motion carried by voice vote with all voting ayes.
5. Announcements, Communications and Correspondence
Kone Elevators
Member Williams stated a letter was received from Kone Elevators regarding a rate increase of 4%
that is effective September 1, 2023.
Ameren – Gas Supplier
Member Williams stated the storage units at the old Dollar General have been added to the Ameren
gas contract.
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6. Public Remarks – None
7. Claims
a. Discussion/Action: Claims
Member Widger moved to approve the claims with a second from Member Sloan. Motion carried by roll
call vote (7-0).
8. Old Business
a. Discussion/Action: FY24 Property Budget
Comptroller Miles recommended revising some line items in the FY24 Property budget request. For
Utilities in FY23, the $40,000 budget will be exceeded next month, so funds will have to be appropriated
to finish out the year. Miles estimates a final budget of $50,000 for FY23, and recommends the FY24
budget be changed to match.
Miles also discussed the Utilities for the old Dollar General and storage units. There was not enough
information at the time the initial budget amount of $3,000 was set to make an informed decision for
the FY24. Due to the additional invoices received since then, Miles recommended increasing the
budget for FY24 to $5,000.
Member Murphy moved to approve the revisions to the FY24 Property budget, with a second from
Member Widger. Motion carried by roll call vote (7-0).
b. Discussion/Action: FY24 Clocktower Budget
Comptroller Miles discussed the FY24 Clocktower Budget and recommended that there be no changes
to FY23 amounts.
Member Murphy moved to approve FY24 Clocktower budget request, with a second from Member
Widger. Motion carried by roll call vote (7-0).
c. Discussion/Action: FY24 Camping & Rec Budget
Comptroller Miles discussed that she and members Williams and Thompson met and came up with a
revised FY24 Camping & Rec budget. It can be considered a proposal, as it involves a restructuring of
the personnel at the Campground. For revenues, no rate increases are proposed. For expenditures,
the “Campground Superintendent” position was restructured into “Campground Host” and would only
be expected to take care of the office tasks and help the campers. The Assistant Superintendent
position would be eliminated, and an outside entity would be contracted to take care of the grounds.
Personnel costs would be reduced. Other items of note were adding back in payment of County Board
mileage and per diem, similar to Clayberg (1 meeting per quarter), and adding a payment to the General
Fund for payment of the Campground’s portion of the audit. As presented, the FY24 Camping & Rec
budget is balanced.
Discussion on the personnel proposal will follow later in the meeting, and then a decision whether to
approve the FY24 budget request will be made.
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d. Discussion/Action: Capital Projects
Sally Port – Sourcewell
Member Willliams discussed that Sourcewell cannot be used for the jail Sally Port project. He will move
forward looking at other avenues to bid it.
Member Williams also reported that Spoon River Mechanical looked at hot water for Courthouse
restrooms.
Member Murphy moved to approve, with a second from Member Widger. Motion carried by roll call
vote (7-0).
Fulton County Board Office Roof – Holthaus
Member Murphy moved to approve the proposal from Holthhaus of $22,435.00 for the County Board
Office Roof, with a second from Member Widger. Motion carried by roll call vote (7-0).
Asbestos report and removal quote for Sheriff’s office Green house
Member Murphy moved to approve the proposal from Triple A Asbestos of $2,650.00 for the removal
of the asbestos at 308 W. Washington Street, with a second from Member Sloan. Motion carried by
roll call vote (7-0).
9. New Business – None
10.PUBLIC SAFETY
11.Policies – None
12.Declaration of Surplus Property – None
13.Claims
a. Sheriff
Sheriff Webb reported the Sheriff claims were $29,693.75. Member Murphy moved to approve the
claims with a second from Member Sloan. Motion carried by roll call vote (7-0).
b. Jail
Sheriff Webb reported the Jail claims were $33,787.64. Member Murphy moved to approve the
claims with a second from Member Sloan. Motion carried by roll call vote (7-0).
c. Animal Control
Sheriff Webb reported the Animal claims were $2,922.07. Member Murphy moved to approve the
claims with a second from Member Sloan. Motion carried by roll call vote (7-0).
d. Merit
Sheriff Webb reported the Merit claims were $95.00. Member Murphy moved to approve the claims
with a second from Member Sloan. Motion carried by roll call vote (7-0).
14.ESDA
a. ESDA Claims
Member Williams reported the ESDA claims were $1,292.45. Member Murphy moved to approve the
claims with a second from Member Sloan. Motion carried by roll call vote (7-0).
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15.Old Business – None
16.New Business – None
17.Campground
a. Campground Claims
Member Williams reported the Campground claims were $8,178.60 and $276.88. Member Murphy
moved to approve the claims with a second from Member Sloan. Motion carried by roll call vote (7-0).
18.Old Business – None
19.New Business
a. Discussion/Action: Job Description Campground Host/Maintenance person
The committee discussed changing the job duties, and splitting the job between a “Campground
Host” to do the office work and a maintenance person or contract to do the outside work.
Member Sloan moved to approve with a second from Member Kumer. Motion carried by roll call vote
(7-0).
20.Fulton County Camping and Rec
a. Superintendent’s Report
Superintendent Young reported for August 2023, cleaning and general upkeep is ongoing for the next
25 days. The final day for Superintendent Young and Courtney will be September 30, 2023. The
office will be turned over to the State’s Attorney on October 1, 2023.
The Labor Day weekend the campground had 21 reservations but 7 cancelled due to the potential for
the excessive hot weather during the weekend. The campground had a drop in campers.
The waiting list for the second half of the 2023 season is seven. With no set rates for the 2024
season, most callers asked to be put on the 2024 waitlist. The 2024 waiting list is fourteen. The
campground is seeing many self-guided tours, with people seeing the campground for the first time.
There are two electric and three non-electric campsites open to the public. The next bid list is on hold,
but the list for site holders is six electric and two non-electric campsites.
Young reported the results of the Phase II environmental study and no additional invoices have been
received. The fouled tank was removed the last week of August.
In September, Young is trying to get drainage work done. Several projects in the works and pending
materials and funds the project work should continue. Drainage work on sites H16 & H17 is
underway, and once completed, there will be two sites added back onto the roster. C12 will be
returned, once the drainage and road work is completed down Hawk Lane. The boat ramp will be
repaired. Work on the outbound side of Little Sister Lake and the playground installation are being
reviewed for completion.
This being Young’s final report, he offered a “Thank you” for the opportunity to serve the county.
21.Executive Session: – None
22.Misc. – None
23.Adjournment
Time: 7:28pm
Member Sloan moved to adjourn the meeting at 7:28pm with a second from Member Kumer. Motion
carried by voice vote with all voting ayes.
