Fulton County Board- Special Finance & Insurance Committee Meeting Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901-Fax 309-547-3326-email csimpson@fultonco.org
Committee: Special Finance/Insurance Committee
Meeting Place: Fulton Courthouse, 257 West Lincoln Street, Lewistown, IL 61542
Time: 5:45 pm
Date: November 14, 2022
CALL IN INFORMATION:
Call in number: 425-436-6352
Meeting code: 262 8269#
1. Call to Order
Time: 5:47pm
Members:
Barry Beck (present/xxxxxx)
Susan Duquenne (present/xxxxxx) by phone
Laura Kessel (present/xxxxxx)
BJ McCullum (xxxxxx/absent)
John Spangler (present/xxxxxx)
Lisa Thompson (present/xxxxxx)
OTHER BOARD MEMBERS: Roger Clark
STAFF: Cindy Simpson – Fulton County Board Administrative Assistant, Audra Miles – Comptroller
ELECTED & APPOINTED OFFICIALS: Staci Mayall – Treasurer, Patrick O’Brian – County Clerk – by phone
GUESTS: None
Media: None
2. Roll Call
Roll call was taken, quorum was present
3. Call for Additions/Deletions To and Approval of the Agenda
Member Spangler pulled new business 11b.
Member Beck moved to approve the amended agenda with a second from Member Thompson. Motion carried by roll call vote (5-0).
4. Approval of Previous Minutes – No minutes
5. Announcements, Communications and Correspondence – None
6. Public Comments – None
7. Claims
a. Discussion/Action: Claims
Member Kessel moved to approve the claims with a second from Member Beck. Motion carried by roll call vote (5-0).
8. Transfer of Funds
a. General Funds Transfers
i. Discussion/Action: Resolution: $1,500.00 From: #001-026-25100 Contractual – Court Interpreters To: #001-026-525116 Contractual – Juvenile Court Costs
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
ii. Discussion/Action: Resolution: $100.00 From: #001-026-525111 Contractual – Witness Fees To: #001-026-525116 Contractual – Juvenile Court Costs
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
iii. Discussion/Action: Resolution: $70.00 From: #001-026-575202 Child Custody Mediation To: #001-026-525116 Contractual – Juvenile Court Costs
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
iv. Discussion/Action: Resolution: $65.00 From: #001-026-575202 Child Custody Mediation To: #001-026-525109 Contractual – Grand Jury
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
v. Discussion/Action: Resolution: $4,221.00 From: #001-064-505102 Salary ESDA Assistant Director To: #001-064-550100 Equipment
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
vi. Discussion/Action: Resolution: $2,288.00 From: #001-018-585130 Policing
Astoria To: #001-018-585103 ETSB Training
$21,272.00 From: #001-018-585130 Policing Astoria
To: #001-018-585104 Police/Jail Training
$5,750.00 From: #001-018-585107 Police Fire Dispatch
To: #001-018-585106 Farmington Dispatch
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
vii. Discussion/Action: Resolution: $4,500.00 From: #001-060-535100 Office
Supplies & Expenses To: #001-060-510100 Salary
Deputy/Clerk/Secretary
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
viii. Discussion/Action: Resolution: $5,000.00 From: #001-060-540100 Printing &
Publications To: #001-060-510100 Salary Deputy/Clerk/
Secretary
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
b. Other Funds Transfers
i. Discussion/Action: Resolution: $3,000.00 From: #039-094-550100 Equipment To: #039-094-510100 Salary- Deputy/Clerk/Secretary
Member Kessel moved to approve the resolution with a second from Member Beck. Motion carried by roll call vote (5-0).
ii. Discussion/Action: Resolution: $2,000.00 From: #060-116-550160 Licensing To: #060-116-510103 Salary-Courthouse
Member Kessel moved to approve the resolution with a second from Member Beck. Motion carried by roll call vote (5-0).
9. Immediate Emergency Appropriation(s)
a. General Funds Immediate Emergency Appropriations
i. Discussion/Action: Resolution: $23,902.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund to Other Court Related item #001-026-525209 Other Appointed Counsel
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
ii. Discussion/Action: Resolution: $9,796.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund
To Other Court Related item #001-026-575203 Court Ordered Psychiatric Exam
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
iii. Discussion/Action: Resolution: $515.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To Insurance fund #001-020-520205 ACA Compliance Fee
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
iv. Discussion/Action: Resolution: $1,250.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To Animal Control fund #001-074-570100 Vehicle Purchase
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
v. Discussion/Action: Resolution: $2,901.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To Animal Control fund #001-074-565200 Utilities
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
vi. Discussion/Action: Resolution: $3,318.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To Animal Control fund #001-074-535303 Feed Supplies
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
vii. Discussion/Action: Resolution: $1,085.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To Animal Control fund #001-074-525303 115 Contractual Animal Shelter Mowing
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
viii. Discussion/Action: Resolution: $3,040.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To County Jail fund #001-009-575200 Physician
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
ix. Discussion/Action: Resolution: $49,810.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To County Jail fund #001-009-535302 Food -Prisoners
Member Duquenne inquired if this was all for food. This is to cover the existing overage and to complete the rest of year. This is due to the additional prisoners and the current contract started in January.
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
x. Discussion/Action: Resolution: $10,000.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To County Jail fund #001-009-515200 Holiday & Vacation Pay
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
xi. Discussion/Action: Resolution: $22,000.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To County Jail fund #001-009-515100 Overtime
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
xii. Discussion/Action: Resolution: $2,900.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To Sheriff’s Department fund #001-008-510100 Salary-Deputy/Clerk/Secretary
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
xiii. Discussion/Action: Resolution: $8,634.00 Immediate Emergency Appropriation from Unappropriated Funds in the General Fund To ESDA fund #001-064-585139 Fed Covid 2.0 Expense
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by roll call vote (5-0).
b. Other Funds Immediate Emergency Appropriations
i. Discussion/Action: Resolution: $500,000.00 Immediate Emergency Appropriation from Unappropriated Funds in the County Health Fund
To: item #020-070-525100 Contractual Labor
Member Thompson inquired what the funds are for.
Treasurer Mayall stated this was a grant from the State of Illinois and the grant was for more funds than anticipated.
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
ii. Discussion/Action: Resolution: $324.00 Immediate Emergency Appropriation from Unappropriated Funds in the Law Library Fund
To item #041-096-535100 Office Supplies & Expenses
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
iii. Discussion/Action: Resolution: $25,000.00 Immediate Emergency Appropriation from Unappropriated Funds in Social Security Fund
To: item #042-098-520400 FED –P/R FED/FICA/Medicare
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
iv. Discussion/Action: Resolution: $1,600.00 Immediate Emergency Appropriation from Unappropriated Funds in Sheriff Cannabis Fine Fund To: #079-135-510100 Salary Deputy /Clerk/Secretary
Member Kessel moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
10. Old Business
a. Discussion/Action: ARPA
• Canton Union School District #66
Member Spangler discussed the request from Canton Union School District #66. The Canton school is asking for funds to assist with renovation and constriction of the multi-purpose space at the Canton High School and the Greenhouse at the Canton High School for $30,000.00.
Member Thompson discussed she reviewed Canton School’s budget and the school shows a $3,000,000.00 surplus in their budget and $31,000,000.00 in reserve.
Member Thompson stated there are numerous capital projects that need to be done at the county. Member Thompson stated the remaining ARPA funds need to be allocated to capital improvement projects for the county.
Member Kessel moved to approve $30,000.00 of ARPA Funds to Canton Union School District #66 for Multi-purpose space and green house at Canton High School with a second from Member Beck. Motion carried by roll call vote (4-1) with Member Thompson voting nay.
Treasurer Mayall inquired what the committee will do when projects that funds were approved for run short on funds to complete. The committee needs to make a determination on where the remaining funds will go.
Member Thompson moved to approve to allocate all remaining ARPA Funds of $395,742.00 for county capital projects with a second from Member Kessel. Motion carried by roll call vote (5-0).
11. New Business
a. Discussion/Action: Approval of 2022-2023 Heath Insurance Provider
Member Spangler discussed the JAHIC committee voted to accept Blue Cross Blue Shield which submitted a lower bid for the County Health Insurance.
Member Beck moved to approve Blue Cross Blue Shield for FY2022 – 2023 Health Insurance provider with a second from Member Kessel. Motion carried by roll call vote (5-0).
b. Discussion/Action: Extend Sick Leave Hours Pulled
12. Budget
a. Discussion/Action: FY 2022 – 2023 Budget
Comptroller Miles discussed the General fund and other funds and the current draft surplus of $635,269.00. The surplus amount is without the Health Insurance adjustment to the budget.
With the Health Insurance changes the surplus budget is $507,293.00 and this is based on current employee elections. Miles stated the Medicare rates are not available until January of 2023 for retirees.
Member Thompson suggested putting $150,000.00 in the Capital Improvements funds and $350,293.00 in Contingency fund. The suggestions was made to put 2% in the salary line item as salaries for the union will increase at least 2%.
Comptroller Miles discussed the legal services for FY23 is currently $25,000.00. With the union contract not being settled does the committee want to raise this legal services amount in the FY23 budget.
The Finance committee decided to leave the legal services amount as is.
13. Transit – None
14. Treasurer’s Report – None
15. Assessment Report – None
16. Executive Session – None
17. Misc. – None
18. Adjournment
Time: 6:48pm
Member Thompson moved to adjourn at 6:48pm with a second from Member Kessel. Motion carried by roll call vote (5-0).
Minutes F&I Nov 14 2022
