Fulton County Board Committee Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901 / email firstname.lastname@example.org
Committee: Property, Courts, Public Safety & Campground
Meeting Place: Jane Boyd Building, 260 West Lincoln St., Lewistown, IL
Time: 6:30 pm
Date: May 2, 2023
CALL IN INFORMATION:
Call in number: (425) 436-6382
Meeting code: 5189940 #
1. Call to Order
Jim Barclay (present/xxxxxx)
Stan Berry (present/xxxxxx)
Dan Kumer (present/xxxxxx)
Joe Murphy (present/xxxxxx)
Ryan Sloan (present/xxxxxx)
David Widger (present/xxxxxx)
Karl Williams (present/xxxxxx)
Other Board Members: John Spangler
Elected & Appointed Officials: John Young – Campground Superintendent, Jon Webb – Sheriff, Austin Rhodes – Coroner, Chris Helle – ETSD/ESDA Director
Staff: Guests: None
2. Roll Call
Roll call was taken, quorum present
3. Call for Additions/Deletions To and Approval of the Agenda
Member Murphy moved to approve the agenda with a second from Member Widger. Motion carried by roll call vote (7-0).
4. Approval of Previous Minutes – April 5, 2023
Member Murphy moved to approve the Minutes from April 5, 2023 with a second from Member Berry. Motion carried by roll call vote (7-0).
5. Announcements, Communications and Correspondence
Member Williams reported Graham and Hyde will do the courthouse Life Safety Study the week of June 19, 2023.
6. Public Remarks – None
a. Discussion/Action: Claims
Member Murphy moved to approve the claims with a second from Member Sloan. Motion carried by roll call vote (7-0).
8. Old Business
a. Discussion/Action: Capital Projects
Member Williams discussed 3 windows were replaced at the Zoning office at 257 West Lincoln St., Lewistown, IL.
Mid–Illinois contacted Bill Smick regarding the front door and arched window of the courthouse. The project may be delayed due to the recent storm damage in Fulton County.
Member Kumer inquired about the sally port for the Fulton County Jail. Member Williams stated Holthaus will do the roof portion of the projects. Member Williams inquired if any members have companies to reach out for an estimate for the sally port building. Member Kumer suggested Kemper’s and Quick’s could do the electrical.
Member Murphy moved to approve the Capital project for the sally port, electrical, and roof estimate with a second from Member Kumer. Motion carried by roll call vote (7-0).
9. New Business
a. a Discussion/Action: Lots behind the Fulton County Board office
Member Williams discussed the two lots behind the Fulton county Board office. Mr. Ray, the occupant of the home next to the lot, asked if his kids could pay on the lot. Mr. Ray is willing to sign a liability waiver and will maintain the yard.
Member Williams inquired if the committee would like to sell the lots or have Mr. Ray sign a liability waiver. Member Williams inquired if the Property committee wants to give a price for the lots or have Mr. Ray make an offer to purchase the lots.
Member Williams stated the county will find out how much the lots are worth first before putting this on the board agenda. This will only be discussed at the board meeting, no action will be taken.
Member Barclay moved to approve getting an approximate cost for the Lots behind the Fulton County Board office with a second from Member Berry. Motion carried by roll call vote (7-0).
10. Policies – None
11. Declaration of Surplus Property – Sheriff Webb discussed the old Animal Control Truck. Sheriff Webb would like to donate the vehicle to the City of Lewistown to use to keep the city flowers watered. The City of Lewistown does a lot for jail. The vehicle is worth approximately $1,700 to $3,100.00. Previously the committee donated a vehicle to Spoon River College for the Automotive Tech program.
Member Widger moved to approve donating the old Animal Control Truck to the City of Lewistown with a second from Member Kumer. Motion carried by roll call vote (7-0).
Sheriff Webb reported the Sheriff claims were $69,179.31. Member Sloan moved to approve the claims with a second from Member Kumer. Motion carried by roll call vote (7-0).
Sheriff Webb reported the total Jail claims were $35,701.35. Member Murphy moved to approve the claims with a second from Member Kumer. Motion carried by roll call vote (7-0).
c. Animal Control
Sheriff Webb reported the total Animal Control claims were $3,813.74. Member Widger moved to approve the claims with a second from Member Berry. Motion carried by roll call vote (7-0).
Sheriff Webb reported the total Merit claims were $1,843.00. Member Berry moved to approve the claims with a second from Member Murphy. Motion carried by roll call vote (7-0).
a. ESDA Claims
Director Helle reported the total ESDA claims were $184.25 and $1,864.11. Member Sloan moved to approve the claims with a second from Member Widger. Motion carried by roll call vote (7-0).
14. Old Business – None
15. New Business
a. Discussion/Action: Mutual aid agreement
Member Williams discussed the mutual aid agreement would be with surrounding Coroner’s office to assist if Fulton County had mass causalities. There is no fee for this agreement. Coroner Rhodes stated the agreement would provide state wide assistance.
Member Murphy moved to approve the mutual aid agreement with a second from Member Sloan. Motion carried by roll call vote (7-0).
b. Discussion/Action: Pyrotechnics Retail Permit
Mr. Jeremiah Davis from Farmington, IL applied for a consumer fireworks permit. Member Williams stated the application was filled out and provided all applicable documents. Mr. Davis is applying to sell consumer fireworks at VR Meats location. Member Williams inquired if the insurance has been received. Mr. Davis anticipates the insurance will be returned in the next few days. The state license will be applied for once the county approves the application.
Member Murphy moved to approve the Pyrotechnics Retail Permit pending the liability insurance for Jeremiah Davis with a second from Member Sloan. Motion carried by roll call vote (7-0).
a. Campground Claims
Superintendent Young reported the Campground claims were $15,391.72 and $92.22. Member Murphy moved to approve the claims with a second from Member Sloan. Motion carried by roll call vote (7-0).
17. Old Business
Sheriff Webb discussed the squad car was totaled during the April 4, 2023 storms. The insurance paid $21,125.00 but the cost of a new Dodge Charger is $35,000.00. There is a back log on receiving vehicles, and the new squad car would not arrive for 6 months. Webb stated 2023 is the last year the Charger will be made.
Sheriff Webb is exploring different vehicles and the new Interceptor is $39,000.00 plus the up fit to the vehicle.
Member Williams state this will give the Sheriff an opportunity to test the Interceptor.
18. New Business – None
19. Fulton County Camping and Rec
a. Superintendent’s Report
Superintendent Young reported April 2023 saw some seriously dangerous weather, the campground was lucky and only hail and heavy rains were the causes of damage. There was no catastrophic damage reported at the campground.
An accident the afternoon of April 4, 2023 caused superficial damage to the front walkway and hand rail and repairs were completed the following day. A camper had a medical reaction to medication.
The phase I environmental report was completed and copies were submitted to Metropolitan Water reclamation District (MWRD). The areas of concern come from our above ground fuel and below ground septic tanks. The campground is working with local and state fire officials on the fuel tanks, making sure all Federal, State, local laws, regulations, and statutes are being followed for the above ground fuel storage tanks. Superintendent Young can be contacted and can attest the information on the new septic station at the campground. The site mitigation manager has requested the campground proceed with the Phase II study and the quote is in works and timelines are being reviewed.
The campground had to part ways with Mid-Century regarding the fiber optic project that was paid for in 2019. After years of sporadic action, Mid-Century and MWRD could not come to an agreement. Superintendent Young thought MWRD would have worked with Mid-Century since the campground property is MWRD. MWRD sought a minimum of $125,000.00 to permit easement right on their property. Wi-Fi for the campground is off the table. Any improvement costs 40% or more on top of any improvement quoted because of the MWRD agreement language. Until this and other items can be worked out in the agreement, no major improvements can go forward. If it leaves something but memories behind or cannot be removed without damage, the work won’t be done.
Road maintenance is moving along if weather cooperates. Red Barn has been scarified twice, and needs some additional work, and rain is needed. Meadow was given a short working but conditions were not good. Cold patching is ongoing. The skid steer rental has been very useful, for fixing some drainage and the start of the playground installation. Road work projects are still in progress. Dates will be posted in advance of the road closures in the campground. Campers will be notified by email/text or postal and all is dependent on the weather.
The second annual kites at the pavilion went off as planned but far less successful than last years. Weather was just too poor for kite flying on the first Sunday, and they tried for the 30th but the weather was worse. The campground may reschedule the event for later in the year.
The campground Morel mushroom contest has been slow as the weather has impacted the growing season. The campground had one entry at the time this report is written. The contest ends May 5, 2023.
The Campground waiting list for the second half of the 2023 season is seven and the 2024 waiting list is fifteen. Currently, there are four electric campsites and six non-electric campsites open to the public. The second round bid list for campers was posted Monday, May 1, 2023 and the bidding closes May 7, 2023. Seasonal programming reminder:
• Veteran’s Fishing Derby May 28th Start time 7am.
• 2023 Nature Scavenger Hunt*
*Indicates passive programming.
20. Executive Session: – None
21. Misc. – None
Member Murphy moved to adjourn the meeting at 7:31pm with a second from Member Sloan. Motion carried by roll call vote (7-0).