Fulton County Board- Finance & Insurance Committee Meeting Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901-Fax 309-547-3326-email email@example.com
Committee: Finance/Insurance Committee
Meeting Place: Fulton Courthouse, 100 N. Main St., Court room 201, Lewistown, IL 61542
Time: 5:45 pm
Date: March 8, 2022
CALL IN INFORMATION:
Call in number: 425-436-6352
Meeting code: 262 8269#
1. Call to Order
Barry Beck (present/xxxxxx)
Susan Duquenne (present/xxxxxx) by phone
Laura Kessel (xxxxxx/absent)
BJ McCullum (present/xxxxxx)
John Spangler (present/xxxxxx) arrived 6:15pm
Lisa Thompson (present/xxxxxx)
OTHER BOARD MEMBERS: Nestor Madson, Mary Deushane, Steve Bohler
STAFF: Cindy Simpson – Fulton County Board Administrative Assistant
ELECTED & APPOINTED OFFICIALS: Staci Mayall-Treasurer, Patrick O’Brian – County Clerk, Julie Russell – Supervisor of Assessment, Keith Munter – Fulton County Engineer, Jeff Standard – Sheriff
Media: John Froehling – Fulton Democrat
2. Roll Call
Roll call was taken, quorum was present
3. Call for Additions/Deletions To and Approval of the Agenda
Member Thompson moved to approve the agenda with a second from Member Beck. Motion carried by roll call vote (4-0).
4. Approval of Previous Minutes – February 22, 2022
Member Thompson amended the February 22, 2022 minutes on page 3 to state. The Clayberg is a self-supporting business and has $2.6 million in reserves.
Member Thompson moved to approve the amended minutes from February 22, 2022, with a second from Member Beck. Motion carried by roll call vote (4-0).
5. Announcements, Communications and Correspondence – None
6. Public Comments – None
a. Discussion/Action: Claims
Member Kessel discussed the Bellwether claim and according to the contract the payment is not due until Fulton County receives the second payment from the US Treasury. Member Kessel feels the claim should be paid to avoid any late payment.
Member Duquenne stated the county should not pay the claim for services that have not been rendered and per the contract agreement the second payment is not due until payment is received from the US Treasury.
Member Kessel moved to approve the claims with a second from Member Beck. Motion carried by roll call vote (3-1) with Member Duquenne voting nay.
8. Transfer of Funds
a. General Funds Transfers
b. Other Funds Transfers
i. Discussion/Action: Resolution: $700,000.00 From: #087-143-595904 ARPA Expenses To: #087-143-595905 New line item Small Business COVID Grant
Member Thompson moved to approve the resolution with a second from Member Beck. Motion carried by roll call vote (4-0).
9. Immediate Emergency Appropriation(s)
a. General Funds Immediate Emergency Appropriations
b. Other Funds Immediate Emergency Appropriations
10. Old Business
a. Discussion/Action: ARPA funds
Chris Helle, ESDA Agency Director/Acting ETSB Director, discussed the need to move the committee approved items to the Fulton County Board for a vote. The Veterans’ building HVAC system is expected to see a 7 to 8% increase. A similar situation for the F150 truck. The truck is acquired through the State of Illinois and the cost will increase the end of March approximately $10,000.00 to $12,000.00.
Member Kessel stated this was approved at the February 22, 2022 Finance meeting. The Finance Committee agreed to send this to the Fulton County Board for approval.
Member Kessel discussed another ARPA fund meeting is needed. The Finance Committee discussed March 14, 2022 at 5:30pm or March 24, 2022 at 5:30pm for potential meeting dates.
11. New Business
a. Discussion/Action: Resolution: Create Funds and Expense line items: Create Fund 089 – County Clerk – Other Bank Accounts, #089-145-590102 Miscellaneous, 090 – State’s Attorney – Other Bank Accounts, #090-146-590102 Miscellaneous, 091 – Sheriff – Other Bank Accounts, #091-147-590102 Miscellaneous, 092 – Circuit Clerk – Other Bank Accounts, #092-148-590102 Miscellaneous, 093 – Health Dept. – Other Bank Accounts, #093-149-590102 Miscellaneous, Create Fund 094 – Clayberg – Other Bank Accounts, #094-150-590102 Miscellaneous, Create Fund 095 – Camping & Rec. – Other Bank Accounts, #095-151-590102 Miscellaneous
Treasurer Mayall discussed this finding was in the letter received by the auditors, Gray Hunter Stenn LLP.
Member Thompson moved to approve the resolution with a second from Member Duquenne. Motion carried by roll call vote (4-0) with Member Beck not present to vote.
12. Transit – None
13. Treasurer’s Report – None
14. Assessment Report – None
15. Executive Session: – None
16. Misc. – None
Member Thompson moved to adjourn the meeting at 6:16pm with a second from Member Spangler. Motion carried by roll call vote (4-0) with Member Beck not present to vote.
Minutes F&I March 8 2022