Fulton County Board- Finance & Insurance Committee Meeting Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901-Fax 309-547-3326-email firstname.lastname@example.org
Committee: Finance/Insurance Committee
Meeting Place: Fulton Courthouse, 100 N. Main St., Court room 201, Lewistown, IL 61542
Time: 5:45 pm
Date: June 14, 2022
CALL IN INFORMATION:
Call in number: 425-436-6352
Meeting code: 262 8269#
1. Call to Order
Barry Beck (present/xxxxxx)
Susan Duquenne (present/xxxxxx) by phone
Laura Kessel (present/xxxxxx)
BJ McCullum (xxxxxx/absent)
John Spangler (present/xxxxxx)
Lisa Thompson (present/xxxxxx)
OTHER BOARD MEMBERS: Nestor Madson, Steve Bohler
STAFF: Cindy Simpson – Fulton County Board Administrative Assistant, Audra Miles – Comptroller
ELECTED & APPOINTED OFFICIALS: Patrick O’Brian – County Clerk, Julie Russell – Supervisor of Assessment, Staci Mayall – Treasurer, Charlene Markley – Circuit Clerk, Justin Jochums – State’s Attorney
Media: John Froehling – Fulton Democrat
2. Roll Call
Roll call was taken, quorum was present
3. Call for Additions/Deletions To and Approval of the Agenda
Member Thompson moved to approve the agenda with a second from Member Beck. Motion carried by roll call vote (5-0).
4. Approval of Previous Minutes – No minutes presented
5. Announcements, Communications and Correspondence – None
6. Public Comments – None
a. Discussion/Action: Claims
Member Thompson moved to approve the claims with a second from Member Beck. Motion carried by roll call vote (5-0).
8. Transfer of Funds
a. General Funds Transfers
b. Other Funds Transfers
i. Discussion/Action: Resolution: $249.00 $294.00 From: 087-143-595904 Coronavirus Asst Fund To: # 087-143-575301 Hazzard pay
Treasurer Mayall discussed the Hazard pay for the Sheriff’s office. The Sheriff’s original calculation was short the funds needed. An additional $294.00 is needed for the hazard pay totaling $87,193.75.
The $249.00 was changed to $294.00 due to scribers error.
Member Beck moved to approve the resolution with a second from Member Thompson. Motion carried by roll call vote (5-0).
9. Immediate Emergency Appropriation(s)
a. General Funds Immediate Emergency Appropriations
b. Other Funds Immediate Emergency Appropriations
i. Discussion/Action: Resolution: $49,230.00 From: State of Illinois Grant obtained by 9th Judicial Court To: #056 -112-570150 Courtroom Renovation Fund
Treasurer Mayall discussed the 9th Judicial worked with all the different counties to get upgrades for the computer in the courtrooms. The County received two grants from the 9thJudicial. The invoice was received and this is the funds to pay the invoice for the courtroom upgrades. This is just cleaning up the accounting side.
Member Thompson moved to approve the resolution with a second from Member Beck. Motion carried by roll call vote (5-0).
10. Old Business
a. Discussion/Action: ARPA
Treasurer Mayall discussed the second payment of $3.3 Million has been received from the US Treasury.
The interest earned on the ARPA funds in 2021 was $8,513.34 and the current interest earned is $7,369.99.
States Attorney Jochums reported he has reached out the fourth groups that will receive ARPA funds and three out of four have contracts from Fulton County. The four will be finished next week. Mayall reported she has received the first invoice but until the contracts are signed, no payments will be issued.
Member Spangler discussed Member McCullum sent an email to support the Cass Putman Fire Department with funds for gas. Member Kessel reported that the Cass Putman Fire Department responds to Clayberg a lot and is there before the ambulance. The Clayberg has done annual fund raisers to support the Cass Putman Fire in the past but with COVID there have not been as many fund raisers. Member Kessel suggested having the Cass Putman Fire Chief attend the next Finance meeting to report what funding is needed.
11. New Business
a. Discussion/Action: Administrative Assistant States Attorney
Justin Jochums discussed Gena O’Leary, Administrative Assistant in the States Attorney’s office, is retiring and Justin needs to hire a replacement. Justin has the funds in the budget for Gena’s replacement but wanted to be upfront with the Finance Committee on what is happening in the States Attorney’s office. The new person needs to be hired about 6 weeks prior to Gena’s O’Leary’s retirement for job training. The replacement will be hired at $19.68 per hour and with the reduction of pay from Gena’s salary. The States Attorney will have a surplus in his budget of approximately $2,987.00.
12. Budget– None
13. Transit– None
14. Treasurer’s Report
Treasurer Mayall reported the second payment from the US Treasury of $3.3 million has been received. Mayall reported she received notice the States Attorney and Public Defender will receive a 2.9% pay raise effective July 1, 2022. The new Sheriff will receive a 2.9% raise in FY23. The resolutions need to be done to adjust the budget for the pay raises.
15. Assessment Report
Julie Russell ,Supervisor of Assessment, reported redistricting work is being done and GIS maps for the township supervisors are being done.
16. Executive Session – None
17. Misc. – None
Member Thompson moved to approve to adjourn the meeting at 6:05pm with a second from Member Beck. Motion carried by roll call vote (5-0).
Minutes F& June 14 2022