Fulton County Board Committee Agenda
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901 email firstname.lastname@example.org
Committee: Property, Courts, Public Safety & Campground
Meeting Place: Jane Boyd Building, 260 West Lincoln St., Lewistown, IL
Time: 6:30 pm
Date: July 5, 2023
1. Call to Order
2. Roll Call
Jim Barclay (present/xxxxxx)
Stan Berry (present/xxxxxx)
Dan Kumer (xxxxxx/absent)
Joe Murphy (present/xxxxxx)
Ryan Sloan (present/xxxxxx)
David Widger (present/xxxxxx)
Karl Williams (present/xxxxxx)
Other Board Members:
Elected & Appointed Officials: John Young – Campground Superintendent, Chris Helle – ETSD/ESDA Director, Patrick O’Brian – County Clerk
Staff: Audra Miles – Comptroller
3. Call for Additions/Deletions To and Approval of the Agenda
Moved the following items after the agenda #3, move 9b Old business Dollar General renovation budget to #4a, and move budget 8a and 8b to 5a and 5b, move Campground new business 19a and 19b to 6a and 6b.
Member Widger moved to approve the amended agenda with a second from Member Murphy. Motion carried by voice vote with all voting ayes.
4. Discussion/Action: Dollar General Renovation Budget – Moved to after approval of agenda.
Patrick O’Brian, County Clerk, discussed a budget is needed for the old Dollar General. The property is needed for storage for the County Offices. Currently, the windows in the front of the building have been boarded up for safety. There are items inside the building needing to be done, dividers and signage is needed to designate areas so departments know what space is theirs to use. Clerk O’Brian proposed a budget of $25,000.00.
The work to be done includes: insulate the windows and block or tin the windows that have been boarded up; the front door needs to be replaced with a solid door; surveillance cameras is needed; inside labeling areas; get price for the fires suppression system.
Member Murphy moved to approve the renovation budget for $25,000.00 for the old Dollar General, 201 E. Lincoln Street, Lewistown, IL with a second from Member Widger. Motion carried by roll call vote (6-0).
a. Discussion/Action: FY24 Property Fund Budget
Comptroller Miles discussed in June the General Fund Property fund budget was discussed.
The expenditures were calculated on the FY21 actuals plus 3%. Two line items have been added from the FY23 budget to the property budget. Miles suggested increasing the utilities, with the energy contract coming up in April 2024. The other line items look good for utilities, the internet, supplies and contractual. The current budget for utilities is $40,000.00 and the suggested budget for utilities is $36.215.00, Miles suggested to leave the amount to $40.000.00. The utilities for 257 West Lincoln are low at $4,003.00, Miles suggested $5,000.00. The utilities at 201 West Lincoln Street, $250.00 per month was suggested. The water for 201 West Lincoln will not be needed, no funds are needed.
Courthouse repairs and maintenance the current budget FY23 is $20,000.00 and this could be lowered as this is used for smaller items. The budgeted amount will be $20,000.00.
The landfill budget is currently at zero. The previous budget for FY23 is $15,000.00, and currently nothing has been used from the budgeted amount. Member Williams stated he thought the landfill is reviewed or inspected every 3 years. The budgeted amount for FY24 $15,000.00.
Miles stated the amount for the capital improvements fund is pending with the Finance Committee and suggested leaving this at $1,000,000.00 for now and Finance will make any adjustments.
The only revenue being received is from the landfill lease and $690.00 from the storage units from 201 W. Lincoln. Miles stated any leases at 201 W. Lincoln will not be renewed.
Member Murphy moved to approve the FY24 Property Fund Budget with a second from Member Barclay. Motion carried by voice vote with all voting ayes.
b. Discussion/Action: FY24 Other Fund Budget
Comptroller Miles stated this is for the Clock Tower Fund. This is a very small fund to maintain the clock.
The Clock Tower Company was to preform maintenance, cleaning, oil and adjust clock movements.
The company did not come and inspect the clock for repairs in FY22 or FY23. Member Williams will contract the company regarding the maintenance agreement on the clock.
Member Williams stated the board office roof needs to be looked at and replaced. The funds will come from the capital improvements fund.
Member Sloan moved to approve the FY24 Other Fund Budget with a second from Member Murphy. Motion carried by voice vote with all voting ayes.
a. Discussion/Action: Review of rates for the Campground
Superintendent Young discussed the upcoming budget for the Campground. Young discussed comparisons on rates for other campgrounds in the area to the Fulton County Campgrounds.
Option A- Webb campgrounds is rate for 2022 was $2,280.00 per year compared to the Fulton County campground rate of $1,055.00 per year.
Option B – The rates at Chillicothe campground are $1,400.00 – $1,600.00 per season for non-electric campsite. The Fulton County Campgrounds charges $660.00 per year for non-electric campsite.
Option D- The options are from a Dry site, Lake Site, the proposal is the lake front campsite will cost more than a dry campsite.
Member Berry stated the campsite rates are low compared to other campgrounds.
Superintendent Young recommended option D for FY24 for the campground rates.
Dry site electric $1,200.00, Dry site non-electric $1,000.00
Dry site strip mine bank electric $1,200.00.
Lake front electric site $2,250.00, Non-electric $1,400.00.
Remaining lake front electric $1,500.00, Lake front non-electric $1,200.00.
Restricted lake access dry electric $1,500.00 – $1,300.00, restricted lake front non-electric $1,200.00.
Restricted pond front electric $1,300.00.
Pond front electric $1,350.00.
Member Murphy stated with the Fulton county campground rates being so low there are no funds to reinvest in the campground for improvements.
Member Murphy moved to approve the rate increase using Option D for the campground with a second from Member Sloan. Motion carried by voice vote with all voting ayes.
b. Discussion/ Action: FY24 Campground Budget
Superintendent Young recommended Option D for the FY24 campground budget.
Member Sloan moved to approve the FY24 Campground Budget with a second from Member Widger. Motion carried by voice vote with all voting ayes.
c. Discussion/Action: Campground tour – Tabled
7. Approval of Previous Minutes – June 6, 2023
Member Sloan moved to approve the Minutes from June 6, 2023 with a second from Member Berry. Motion carried by voice vote with all voting ayes.
8. Announcements, Communications and Correspondence – None
9. Public Remarks – None
a. Discussion/Action: Claims
Member Sloan moved to approve the claims with a second from Member Widger. Motion carried by voice vote with all voting ayes.
11. Old Business
a. Discussion/Action: Capital Projects
• Mowing at 201 E. Lincoln Street, Lewistown, IL
True Green will mow the lot at 201 W. Lincoln, Lewistown, IL
Member Widger moved to approve the mowing at 201 E. Lincoln Street, Lewistown, IL with a second from Member Barclay. Motion carried by voice vote with all voting ayes.
b. Discussion/Action: Mid Illinois Estimate, Courthouse
Member Williams discussed the curved windows for the lower floor of the courthouse.
This is a safety issue and is needed.
Member Murphy moved to approve the Mid Illinois Estimate, Courthouse front windows with a second from Member Berry. Motion carried by voice vote with all voting ayes.
c. Discussion/Action: Sally Port Jail
Member Williams discussed the estimate for the sally port for the jail was $170,000.00. The Property Chairman will discuss this at the board meeting on July 11, 2023.
Member Murphy moved to approve the Sally Port at the Jail with a second from Member Barclay. Motion carried by voice vote with all voting ayes.
12. New Business – None
13. Policies – None
14. Declaration of Surplus Property – None
Member Williams reported the Sheriff claims were $32,141.38. Member Sloan moved to approve the claims with a second from Member Widger. Motion carried by voice vote with all voting ayes.
Member Williams reported the Jail claims were $35,493.02. Member Sloan moved to approve the claims with a second from Member Murphy. Motion carried by voice vote with all voting ayes.
c. Animal Control
Member Williams reported the Animal Control claims were $2,169.68. Member Sloan moved to approve the claims with a second from Member Widger. Motion carried by voice vote with all voting ayes.
d. Merit – None
a. ESDA Claims
Director Helle reported the total ESDA claims were $887.83. Member Murphy moved to approve the claims with a second from Member Sloan. Motion carried by voice vote with all voting ayes.
17. Old Business – None
18. New Business – None
a. Campground Claims
Superintendent Young reported the Campground claims were $9,369.74, and $2,004.72. Member Widger moved to approve the claims with a second from Member Murphy. Motion carried by voice vote with all voting ayes.
20. Old Business – None
21. New Business
22. Fulton County Camping and Rec
a. Superintendent’s Report
FCCRA Superintendent’s Report – June 2023
Superintendent Young reported for June 2023, there was an incident that involved a dog that was not properly secured overnight. The dog attacked a baby raccoon leaving it to be dispatched. The campground is conducting an investigation into an unrelated complaint. Site inspections start next weekend.
June 22, a burn ban was put into place. Superintendent Young hopes the amount of rain received over the last three storms, 5 ¾”, will help lift the burn ban. Mowing will start up again in the coming days.
The campground made free gate passes for our seasonal site holders unlimited as well as an uptick in overnight guests The campground added a fourth port-a-pot. The amount of trash has gone up, with food waste still being seen. The costs for the contractual waste will increase with the increase in visitors.
The family fishing derby went off without a hitch. This year’s turnout was the best to date. Big thanks to Rob Hilsabeck for an excellent wildlife presentation. Prize winners will be featured on Facebook and the campground website.
The winner of the family fishing derby prizes include: Prizes were in part donated by those wishing to remain anonymous. The campground must apologize, but in cleaning up from the event, the name of the kid’s winner was lost.
Regarding the playground; as of June 15th, the refund was mailed.
The Phase II environmental study will start in the next 10 days and the results will be reported to the committee.
The campground waiting list for the second half of the 2023 season is seven and 14 on the 2024 waiting list. Currently, there are only four non-electric sites open to the public. The next bidding list for campers will be put out in the first couple of weeks in July, and approximately nine electric and one non-electric are open.
The first few days of July have been hectic with clean up from the heavy rains and high winds that have passed through the Fulton County area. The 4th of July weekend was slow; the foul weather didn’t help an already soft weekend for the campground. Superintendent Young stated the campground does not allow fireworks.
Both wells’ mechanics were inspected and repairs rendered to the camper’s. The house well was serviced and unfortunately, the well pump and mechanics were blown out and deeper repairs are needed.
23. Executive Session: – None
24. Misc. – None
Member Widger moved to adjourn the meeting at 7:40pm with a second from Member Murphy. Motion carried by voice vote with all voting ayes.