Fulton County Board- Finance & Insurance Committee Meeting Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901- email csimpson@fultonco.org
Committee: Finance, Insurance, Personnel, Legislative Committee
Meeting Place: Fulton County Courthouse, 100 N. Main St., Room 313, Lewistown, IL 61542
Time: 5:45 pm
Date: July 11, 2023
1. Call to Order
Time: 5:47pm
MEMBERS:
Barry Beck (present/xxxxxx)
Jared Heller (present/xxxxxx)
Laura Kessel (present/xxxxxx)
BJ McCullum (xxxxxx/absent)
Brian Platt (present/xxxxxx)
Lauren Southwood (present/xxxxxx)
Lisa Thompson (present/xxxxxx)
Other Board Members: John Spangler
Elected & Appointed Officials: Staci Mayall – Treasurer, Julie Russell – Supervisor of Assessment, Charlene Markley – Circuit Clerk
Staff: Audra Miles- Comptroller, Cindy Simpson – Fulton County Board Administrative Assistant
Guests: None
Media: John Froehling – Democrat
2. Roll Call
Roll call was taken, quorum present
3. Call for Additions/Deletions To and Approval of the Agenda
Member Thompson pulled from the agenda 10a, 11b, and revise 8a.ii the resolution should be for $25,000.00 and changed 8a.iii the resolution for the Public Defender salary change to $3,386.00.
Member Kessel moved to approve the amended agenda with a second from Member Platt. Motion carried by voice vote with all voting ayes.
4. Approval of Previous Minutes – None
5. Announcements, Communications and Correspondence – None
6. Public Comments – None
7. Claims
a. Discussion/Action: Claims
Member Beck moved to approve the claims with a second from Member Southwood. Motion carried by roll call vote (6-0).
b. Discussion/Action: ARPA Claims
Member Kessel moved to approve the ARPA claims with a second from Member Platt. Motion carried by roll call vote (6-0).
8. Transfer of Funds
a. General Funds Transfers
i. Discussion/Action: Resolution: $25,000.00
From: #001-021-590100 Contingency
To: #001-017-525206 Legal Services
Member Beck moved to approve the resolution with a second from Member Platt. Motion carried by roll call vote (6-0).
ii. Discussion/Action: Resolution: Create Expenditure line item $50,000.00 $25,000.00 Hometown Consulting Contract #001-017-595116 From Contingency line item #001-021-590100 to #001-017-595116
Member Southwood moved to approve the resolution with a second from Member Beck. Motion carried by roll call vote (6-0).
iii. Discussion/Action: Resolution: $3,674.00 From Unappropriated Funds in the General Fund to Salary- State’s Attorney, Line Item # 001-007-500107 and $3,386.00 $2,423.00 From Unappropriated Funds in the General Fund To Salary- Public Defender, Line Item #001-022-500122, and $2,939.00 From Unappropriated Funds in the General Fund To Salary- Sheriff, Line Item #001-008-500108
Member Southwood moved to approve the resolution with a second from Member Beck. Motion carried by roll call vote (6-0).
b. Other Funds Transfers
9. Immediate Emergency Appropriation(s) – None
a. General Funds Immediate Emergency Appropriations
b. Other Funds Immediate Emergency Appropriations
10. Old Business
a. Discussion/Action: Opioid Settlement Fund $80,129.00 recommendation Pulled
11. New Business
a. Discussion/Action: Resolution: Authorizing Execution and Amendment of Downstate Operating Assistance Agreement
Comptroller Miles stated this is for the state transit grant contract.
Member Southwood moved to approve the resolution with a second from Member Beck. Motion carried by voice vote with all voting ayes.
b. Discussion/Action: Budget line item funding for employee recognition Pulled
c. Discussion/Action: Procurement Card Comptroller
Treasurer Mayall discussed this is a Procurement card for Comptroller Miles with a credit limit of $1,000.00 for the Fulton County Board office.
Member Kessel moved to approve the Procurement Card for the Comptroller with a second from Member Southwood. Motion carried by voice vote with all voting ayes.
12. Safety – Liability Insurance Risk Management – None
13. Transit
Comptroller Miles reported the Federal grant contract resolution will be presented in August for approval.
14. Treasurer’s Report
Treasurer Mayall reported the RFP for Auditor is posted to the Fulton County Website.
CIC has reached out to Treasurer Mayall regarding the Timeclock plus software set up. The hardware for Timeclock Plus has not been purchased. CIC provided documents to be completed. Treasurer Mayall will be sending out a list of question for Member Thompson. The time buffer for employees clocking in and out, will the county set the buffer time or will the department head set the rule. The roll out for Timeclock Plus will be September 2023. Timeclock Plus will start with the departments having payroll the same week as the rollout, and training will be conducted the same week as the rollout.
Treasurer Mayall inquired what the Fulton County Board has the authority to determine and what the department heads have the authority to determine for Timeclock Plus.
Member Thompson stated the clocking in and out is being discussed in negotiations and is to be determined.
Chairman Spangler stated the grace time that will be used is 7 minutes rounding rule for clocking in and clocking out.
Member Thompson stated there is a lot to be determined and this should be done on a county wide basis. Member Thompson would like to get together with all department heads regarding a payroll policy that fits the departments of Fulton County.
Treasurer Mayall stated this action needs to be prioritized as a decision needs to be made by the September Board meeting. Programing will start the third week in September.
Member Thompson stated a separate meeting is needed to determine timelines for Timeclock Plus.
15. Assessment Report
Supervisor of Assessment Russell reported assessments are being done on all Cellular and Commercial towers in Fulton County, to determine the taxable assessment.
Russell stated there are 54 taxable towers in Fulton County.
There is field work being done in Vermont.
Supervisor of Assessment Russell will be assessing the addition to the marijuana facility near Vermont, and commercial appraisals are being completed.
Personnel, Legislative
16. Appointments – None
17. Old Business – None
18. New Business – None
19. Executive Session – None
20. Misc. – None
21. Adjournment
Time: 6:09pm
Member Kessel moved to adjourn at 6:09pm with a second from Member Platt. Motion carried by voice vote with all voting ayes.
