Fulton County Board Committee Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Committee: Property, Courts, Public Safety & Campground
Meeting Place: Jane Boyd Building, 260 West Lincoln St., Lewistown, IL
Time: 6:30 pm
Date: April 5, 2023
CALL IN INFORMATION:
Call in number: (425) 436-6382
Meeting code: 5189940 #
1. Call to Order
Jim Barclay (present/xxxxxx)
Stan Berry (xxxxxx/absent)
Dan Kumer (xxxxxx/absent)
Joe Murphy (present/xxxxxx)
Ryan Sloan (present/xxxxxx)
David Widger (present/xxxxxx)
Karl Williams (present/xxxxxx)
Other Board Members: None
Elected & Appointed Officials: John Young – Campground Superintendent – by phone
Staff: Cindy Simpson – Fulton County Administrative Assistant
2. Roll Call
Roll call was taken, quorum present
3. Call for Additions/Deletions To and Approval of the Agenda
Member Murphy moved to approve the agenda with a second from Member Widger. Motion carried by roll call vote (5-0).
4. Approval of Previous Minutes – March 7, 2023
Member Sloan moved to approve the Minutes from March 7, 2023 with a second from Member Murphy. Motion carried by roll call vote (5-0).
5. Announcements, Communications and Correspondence – None
6. Public Remarks – None
a. Discussion/Action: Claims
Member Widger inquired about the monthly cost of the jail meals.
Member Williams discussed the meals are contracted and are based on the number of prisoners for three meals a day. The contract is for 1 year and are bid in October and approved in November and are based from December 1 to November 30 every year.
Member Murphy moved to approve the claims with a second from Member Barclay. Motion carried by roll call vote (5-0).
8. Old Business
a. Discussion/Action: Graham & Hyde Architects for Courthouse Life Safety Study
Member Williams discussed Kiesewetter Insurance cannot do the Courthouse Life Safety Study as they cannot conduct any structural testing.
Member Murphy moved to approve Graham and Hyde to conduct the Life Safety Study at the courthouse with a second from Member Sloan. Motion carried by roll call vote (5-0).
b. Discussion/Action: Capital Projects Overview
Member Williams discussed the lower floor of the Courthouse arched window and getting a cost estimate for the replacement similar to the upper window and arch on the second floor at the front of the courthouse.
Member Williams discussed the lighting outside Jail and courthouse being replaced. It was pointed out that Ameren has grants for this type of lighting and the grant would need to be applied for. The cost without the grant would be approximately $8,000.00 to replace the lights.
Member Williams discussed the sally port for the Jail and the cost estimates are substantially higher than anticipated. Member Williams is waiting on Holthaus to give an estimated cost for the sally port to see if the project will need to be bid out.
The sally port needs to be tied into the jail roof to avoid any issues with leaking and safety. The electrical work for the Sally port would be separate charge.
Member Williams discussed 31 smoke detectors are needed at the courthouse. Bill Smick has agreed to run the wiring for the smoke detectors to save on the installation fee. The smoke detectors need to be hard wired.
Member Murphy moved to approve the Johnson Controls to install the smoke detectors for $21,000.00 with a second from Member Barclay. Motion carried by roll call vote (5-0).
9. New Business – None
10. Policies – None
11. Declaration of Surplus Property – None
Sheriff Webb reported the Sheriff claims were $23,928.20. Member Sloan moved to approve the claims with a second from Member Widger. Motion carried by roll call vote (5-0).
Sheriff Webb reported the total Jail claims were $27,799.53. Member Sloan moved to approve the claims with a second from Member Widger. Motion carried by roll call vote (5-0).
c. Animal Control
Sheriff Webb reported the total Animal Control claims were $2,180.35. Member Sloan moved to approve the claims with a second from Member Widger. Motion carried by roll call vote (5-0).
d. Merit – None
a. ESDA Claims
Director Helle reported the total ESDA claims were $453.34. Member Sloan moved to approve the claims with a second from Member Widger. Motion carried by roll call vote (5-0).
14. Old Business – None
15. New Business – None
a. Campground Claims
Superintendent Young reported the Campground claims were $6,620.19 and $471.96. Member Murphy moved to approve the claims with a second from Member Sloan. Motion carried by roll call vote (5-0).
17. Old Business – None
18. New Business – None
19. Fulton County Camping and Rec
a. Superintendent’s Report
Superintendent Young reported April 1, 2023 was opening day at the campground, and it was a cool, wet start to the 2023 season. The water system at the campground was prepped over the weekend. The first water sample of the season is currently at the IDPH lab in Springfield, Illinois for testing.
In April, Superintendent Young began to dig the areas for the playground equipment. Work is proceeding but the underlayment is still in question for the playground.
Superintendent Young is evaluating the damage done from 2.4 inches of rain in 30 minutes that occurred on March 31, 2023. There were some washouts around the campground.
As part of the agreement with MWRD, every five years, an environmental study needs to be commissioned. The bioengineer was on site the morning of March 23, 2023 inspecting the campgrounds. The campground will have the report in the next 60 days based on the conversation held with the bioengineer, there were no real concerns about the property.
Road work will start soon at the campground, with the cooperation of the weather. Damage from the storm will be addressed first. The plan is still to close down sections of the campground to complete the work. Dates will be posted at the campground in advance of the closures. Campers will be notified by email, text or mail.
The campground waiting list for the second half of the 2023 season is seven with the 2024 wait list at 15. There are six electric and seven non-electric campsites currently open to the public. The second bidding list for campers will be available in the next few weeks.
The playground currently does not have any mulch. The supplier stated the mulch was delivered but no mulch has been received, Superintendent Young is checking into the issue.
Superintendent Young report the campground had minor damage to some of the roadways due to the storm that occurred in Fulton County on April 4, 202
Seasonal programming reminder:
• Come Fly a Kite! – Sunday April 23rd 1pm – 5pm – (while supplies last) rain date April 30th.
• Morell Mushroom Contest* April 1st to May 5th –
A measuring station will be set up!
*Indicates passive programming.
20. Executive Session: – None
21. Misc. – None
Member Widger moved to adjourn the meeting at 7:10pm with a second from Member Barclay. Motion carried by roll call vote (7-0).