Meeting Place: Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL
Time: 5:30 PM
Date: June 2nd, 2026
1. Call to Order
Time: 5:41 PM
2. Roll Call
Roll call was taken, quorum was present
MEMBERS:
Dave Barbknecht (Present)
Jim Barclay (Present)
Susie Berry (Present)
Laura Kessel (Absent)
Chris Southwood (Present)
OTHER BOARD MEMBERS: Lauren Southwood, Brian Platt, Matt Vogel
ELECTED & APPOINTED OFFICIALS: Staci Mayall – Treasurer, Julie Russell – Assessor, Kim Mayberry- Zoning Officer, Patrick O’Brian – County Clerk, Charlene Markley – Circuit Clerk
STAFF: Halle Tindall – FCB Administrative Assistant, Audra Miles – Comptroller
GUEST(S) Judge Beal
3. Call for Additions/Deletions To and Approval of the Agenda
Comptroller Audra Miles asked to add “Discussion: FY27 Property Fund Budget Request” under “New Business”.
Member Barbknecht moved to approve the addition to the agenda, with a second from Member Barclay. Motion carried by voice vote with all ayes.
4. Approval of Previous Minutes – May 5th, 2026
Member Berry moved to approve previous minutes with a second from Member Barbknecht. Motion carried by voice vote with all ayes.
5. Announcements, Communications, and Correspondence
Judge Beal attended to get an update on the progress of moving items from the room across from room 313 on the third level of the courthouse. He reported there will be three more trials coming up, one in June that will be about 100 people for jury selection, one in August, and one the third week of September that will have over 300 people in the jury pool. Member Barbknecht expressed that a report from Cole McDaniel of Hometown Consulting was received and said they are getting in touch with the movers to get more items out and he has to speak with supervisors about packaging things that the movers were not able to move. The visitor’s center was used in for the last jury selection. Judge Beal is concerned with moving elderly people that may be in the jury pool back in forth in winter months. The room on the third floor is still about half full and the movers came for one day. Member C. Southwood expressed that he will reach out to Cole McDaniel for any updates and report back to Judge Beal about the process.
6. Public Remarks – None
7. Claims
Member Barclay moved to approve with a second from Member Berry. Motion carried by roll call vote (4,0)
8. Old Business
a. Discussion/Action: Courts Request
Judge Beal discussed this item in the “Announcements, Communications, and Correspondence” section. No action was taken.
b. Discussion/Action: Sally Port updates
Comptroller Audra Miles reported there was a meeting held last month, and they are moving forward with the process. Member Berry expressed her concerns with how much the pricing has changed since the Sally Port project was presented 2 years ago to now. Member L. Southwood expressed that this building has to have many accommodations to make it safe and secure and how that reflects on the pricing. Initially not all of the accommodations were known, so the estimate was lower, but went up as additions needed to be added on for the safety and security of the building.
c. Discussion/Action: DG Shelving Project
No updates at this time.
d. Discussion/Action: Courthouse Renovations
Member Barclay expressed that he would like to see the first-floor renovations started soon. Comptroller Miles expressed her concerns with the third-floor room not having A/C or heat, emergency planning, possible weight limit concerns, and cleaning. There will be future discussion about this item.
e. Discussion/Action: Jane Boyd Building Roof Repairs
The quote of $5,285 was received from Holthaus Companies Inc. Roofing Contractors to repair the damaged roof of the Jane Boyd Building.
Member Barbknecht moved to send to the full board with a second from Member Barclay. Motion carried by roll call vote (4,0)
9. New Business
a. Discussion: FY27 Property Fund Budget Request
Comptroller Miles passed out a handout of the FY27 Budget for the Property fund. The handout was the starting point and typically she will look through and make recommendations on certain items. She plans to have the recommendations to the committee before next month’s meeting so the committee can consider them and review before approving.
10. Executive Session – None
11. Misc. – None
12. Adjournment
Member Barclay moved to adjourn at 6:09 PM with a second from Member Barbknecht. Motion carried by voice vote with all ayes.
