Fulton County Board- Finance & Insurance Committee Meeting Agenda
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901- email csimpson@fultonco.org
Committee: Finance, Insurance, Personnel, Legislative Committee
Meeting Place: Fulton County Board Office, 257 West Lincoln St., Lewistown, IL 61542
Time: 6:30 pm
Date: July 5, 2023
CALL IN INFORMATION:
Call in number: (720) 843-2603
Meeting code: 214 7365 #
1. Call to Order
Time: 6:30pm
MEMBERS:
Barry Beck (present/xxxxxx)
Jared Heller (xxxxxx/absent)
Laura Kessel (present/xxxxxx)
BJ McCullum (xxxxxx/absent)
Brian Platt (present/xxxxxx)
Lauren Southwood (present/xxxxxx)
Lisa Thompson (present/xxxxxx)
Other Board Members: None
Elected & Appointed Officials: Staci Mayall – Treasurer, Patrick O’Brian – County Clerk
Staff: Audra Miles- Comptroller, Cindy Simpson – Fulton County Board Administrative Assistant
Guests: None
Media: None
2. Roll Call
Roll call was taken, quorum present
3. Call for Additions/Deletions To and Approval of the Agenda
Member Kessel moved to approve the agenda with a second from Member Southwood. Motion carried by voice vote with all voting ayes.
4. Approval of Previous Minutes – June 6 and June 13, 2023
Member Southwood moved to approve the minutes from June 6 and June 13, 2023 with a second from Member Beck. Motion carried by voice vote with all voting ayes.
5. Announcements, Communications and Correspondence – None
6. Public Comments – None
7. Claims
a. Discussion/Action: Claims
Member Platt moved to approve the claims with a second from Member Kessel. Motion carried by voice vote with all voting ayes.
b. Discussion/Action: Claims ARPA
Member Kessel moved to approve the ARPA claims with a second from Member Southwood. Motion carried by voice vote with all voting ayes.
8. Transfer of Funds
a. General Funds Transfers
i. Discussion/Action: Resolution $2,435.00 From: #001-060-535100 office supplies & expense To: #001-060-525100 contractual labor
Member Beck moved to approve the resolution with a second from Member Kessel. Motion carried by voice vote with all voting ayes.
b. Other Funds Transfers
9. Immediate Emergency Appropriation(s) – None
a. General Funds Immediate Emergency Appropriations
b. Other Funds Immediate Emergency Appropriations
10. Old Business
a. Discussion/Action: Retirement Recognition Policy
Member Thompson discussed in March the committee approved the Retirement Recognition Policy and the board voted to send the policy back to the committee for revisions.
Member Southwood discussed she worked on this policy with County Clerk O’Brian to revise.
Member Thompson stated plaques are a waste of funds and a certificate of appreciation is lower cost to tax payers.
Member Kessel suggested the small plaque for 10 – 20 years and a medium plaque for 20 years to 25 years.
Member Thompson stated the plaque has no meaning for her personally. Member Kessel stated some people are moved and appreciate a plaque for recognition.
Member Southwood stated everyone will get a certificate of appreciation and the plaque is a personal touch to the employee. Member Kessel stated maybe employees would like a gift card of their choosing.
The committee members inquired with Trudy Williams union president what her thought are for recognition for employees. Trudy stated with the number of new hires being younger they would most likely would like a gift card. Until recently the only people recognized were County Board Members. No employees have received any recognition until recently.
Member Southwood stated she felt a certificate is impersonal and a plaque has the more personal touch.
Member Thompson stated if the revenue goes back to pre-Covid amounts, this will likely be one of the first things cut from the budget.
Member Platt suggested piloting the policy for 1 or 2 years and review.
Member Platt moved to approve the Retirement Recognition Policy as presented with a second from Member Southwood. Motion carried by voice vote with all voting ayes.
b. Discussion/Action: Opioid Settlement Fund $80,129.00 recommendation – Tabled
Member Southwood discussed the funds would be broken out as follows: $65,129.00 for drug court uses and $10,000.00 for Narcan for police Departments and Health departments.
County Clerk O’Brian suggested checking with Sue Tisdale who operates Duney’s Defense which is a nonprofit organization that helps with drug addiction. Sue helps people get into rehabilitation.
Member Southwood will check with Sue Tisdale if any assistance is needed for Duney’s Defense.
The committee tabled the item for Member Southwood to get additional information from Sue Tisdale.
11. New Business
a. Discussion/Action: RFP for Auditor
Treasurer Mayall stated the changes requested by Miles under section 4 were added in under “Other Deliverables” and the CYEFR report needs to be included in the audit. Also added was a break down for the other departments and what the additional costs are. Mayall stated this is very similar to the audit RPF presented to the Finance committee 3 years ago.
Mayall will add a date of January or February for the audit to take place for Fulton County.
Member Platt moved to approve the RFP for Auditor as amended with a second from Member Beck. Motion carried by voice vote with all voting ayes.
b. Discussion/Action: GASB 74/75 actuarial audit – Tabled
c. Discussion/Action: Resolution: Trustee Parcel
Treasurer Mayall stated this parcel is not owned by the Village of Bryant and the Village of Bryant purchased the taxes on the property.
Member Kessel moved to approve the resolution with a second from Member Beck. Motion carried by voice vote with all voting ayes.
d. Discussion/Action: Resolution: Precinct Consolidation
Clerk O’Brian discussed in 2021 Governor Pritzker signed a bill to combine precincts if the registered voters went down from 1200 to 800 voters. The statute states this can be done at the County Board meeting in July 2023.
Clerk O’Brian discussed the consolidated precincts will be: Buckheart 1, 2 and 3 will be combined into Buckheart 1; Astoria precinct 1 and 2 will be combined into Astoria; Vermont 1, 2 and 3 will be combined into Vermont; Lewistown 1,2 and 6 will combine with Lewistown 1. None of the precincts will change polling places except for Buckheart will be centralized to the St. David Optimist Club.
The potential savings is approximately $11,385.00 per General Election and approximately $6,435.00 per Consolidated Election. Clerk O’Brian stated new voter registration cards will be sent along with a letter stating the changes.
Member Kessel moved to approve the resolution with a second from Member Southwood. Motion carried by voice vote with all voting ayes.
e. Discussion/Action: Resolution: Polling Place change Buckheart Precinct to St. David Optimist’s Club
Member Kessel moved to approve the resolution with a second from Member Beck. Motion carried by voice vote with all voting ayes.
12. Budget
a. Discussion/Action: FY24 General Fund Budget
Comptroller Miles provided budget materials to the committee. This is the first draft of the General Fund budget. Miles stated the department head meetings are ongoing as a couple needed to be rescheduled. There are a few that did not match up with this timeline: the ROE, Court Services, AND ESDA. Property approved their budget tonight.
The General revenue needs to be reviewed. The PPRT estimate will be received in August 2023 these numbers will help determine the revenue numbers. The other factor is Group Insurance. Final estimates are calculated in October or November after the bid is accepted. The group insurance number has been estimated in the current draft.
Clerk O’Brian stated the group insurance cost is estimated to increase by 8 to 10 percent. Clerk O’Brian stated the claims numbers are not in and this determines the insurance rates for the next year. O’Brian suggested doing a15% increase for the insurance premium.
Contingency and the amount transferred into the Capital Improvement fund currently the amounts are what they were in 2023. The union salaries are still in negotiations. A few of the salaries with contracts have been updated with the new amounts for FY24. The non-union salaries are not updated and a decision or the amount of increase will need to be made at a later date.
The other reports sent have the explanation of why departments ask for the budgeted amount and the changes from step 2 to step 3.
Member Thompson asked the Finance committee to review the draft budget and bring suggestions to the next meeting.
13. Safety – Liability Insurance Risk Management
a. Discussion: Quarterly update
Clerk O’Brian discussed the liability insurance is trending in a positive direction. An RFP for Broker term of 3 years will need to be done. Clerk O’Brian recommended a September or October time frame.
For workman’s comp, in 2019 there was a large claim but in 2020, $48,000.00 was paid out, 2021, $22,000.00 was paid out, 2022, $7,000.00 and for 2023, $4,150.00.
Clerk O’Brian reported property casualty liability 2018 – 2019, $24,000.00, 2019 – 2020, $1,000,000.00, 2020 – 2021, $27,129.00, 2021 – 2022, $39,988.00 and 2022- 2023, $31,482.00.
O’Brian is speculating a lower renewal rate for 2024.
14. Transit
Comptroller Miles reported the Fiscal year ended and the yearend reports are being completed.
15. Treasurer’s Report – None
16. Assessment Report – None
Personnel, Legislative
17. Appointments – None
18. Old Business– None
19. New Business– None
20. Executive Session – None
21. Misc. – None
22. Adjournment
Time: 7:25pm
Member Kessel moved to adjourn at 7:25pm with a second from Member Platt. Motion carried by voice vote with all voting ayes.
