Fulton County Board- Finance & Insurance Committee Meeting Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901- email csimpson@fultonco.org
Committee: Finance, Insurance, Personnel, Legislative Committee
Meeting Place: Fulton County Board Office, 257 West Lincoln St., Lewistown, IL 61542
Time: 6:30 pm
Date: June 6, 2023
CALL IN INFORMATION:
Call in number: (720) 843-2603
Meeting code: 214 7365 #
1. Call to Order
Time: 5:40pm
MEMBERS:
Barry Beck (present/xxxxxx)
Jared Heller (present/xxxxxx)
Laura Kessel (xxxxxx/absent)
BJ McCullum (present/xxxxxx)
Brian Platt (present/xxxxxx)
Lauren Southwood (present/xxxxxx)
Lisa Thompson (present/xxxxxx)
Other Board Members: None
Elected & Appointed Officials: Staci Mayall – Treasurer, Julie Russell – Supervisor of Assessment
Staff: Audra Miles- Comptroller
Guests: None
Media: None
2. Roll Call
Roll call was taken, quorum present
3. Call for Additions/Deletions To and Approval of the Agenda
Member McCullum moved to approve the agenda with a second from Member Beck. Motion carried by voice vote with all voting ayes.
4. Approval of Previous Minutes – May 2, 2023
Member McCullum moved to approve the minutes from May 2, 2023 with a second from Member Heller. Motion carried by voice vote with all voting ayes.
5. Announcements, Communications and Correspondence – None
6. Public Comments – None
7. Claims
a. Discussion/Action: Claims
Member Platt moved to approve the claims with a second from Member Beck. Motion carried by voice vote with all voting ayes.
b. Discussion/Action: Claims ARPA
Member Heller moved to approve the ARPA claims with a second from Member Southwood. Motion carried by voice vote with all voting ayes.
8. Transfer of Funds
a. General Funds Transfers
i. Discussion/Action: Resolution: Create Expenditure line item Utilities-201 E Lincoln #001-048-565204 for $10,000.00 from Contingency #001-021-590100
Member McCullum moved to approve the resolution with a second from Member Platt. Motion carried by voice vote with all voting ayes.
ii. Discussion/Action: Resolution: Create Expenditure line item Water-201 E Lincoln #001-048-565302 for $350.00 from Contingency #001-021-590100
Member McCullum moved to approve the resolution with a second from Member Platt. Motion carried by voice vote with all voting ayes.
b. Other Funds Transfers
9. Immediate Emergency Appropriation(s)
a. General Funds Immediate Emergency Appropriations
i. Discussion/Action: Resolution: $141,678.00 Immediate Emergency Appropriation from the General Fund to Miscellaneous Fund, Roof Debt Certificate Payment #001-017-595802
Member Platt moved to approve the resolution with a second from Member Southwood. Motion carried by voice vote with all voting ayes.
b. Other Funds Immediate Emergency Appropriations
10. Old Business
a. Discussion/Action: Retirement Recognition Policy – tabled
This item will be covered on the July committee meeting.
b. Discussion/Action: Local Tribal Consistency fund $50,118.00 recommendation
Member McCullum discussed to purchase a K9 dog, and to cover all expenses associated with the K9 for the Sheriff’s department.
Member Heller moved approve the Local Tribal Consistency fund of $50,118.00 be used for the K9 dog program for the Sheriff’s department with a second from Member Beck. Motion carried by voice vote with all voting ayes.
c. Discussion/Action: Opioid Settlement Fund $80,129.00 recommendation – Tabled
d. Discussion/Action: IPRF Grant $38,904.00 recommendation
Member Thompson discussed the IPRF Grant and suggested to split the grant between the Sheriff’s Office and the Highway Department.
Member Southwood moved to approve the IPRF Grant $38,904.00 50% for the Sheriff’s department and 50% for the Highway department with a second from Member Beck. Motion carried by voice vote with all voting ayes.
11. New Business
a. Discussion/Action: Resolution: Trustee Parcel
Member Southwood moved to approve the resolution with a second from Member Beck. Motion carried by voice vote with all voting ayes.
b. Discussion: FY2022 CYFER – Consolidated Year-End Financial Report
Comptroller Miles discussed the CYFER report that is required by GATA (Grants Accountability and Transparency Act). This is required because Fulton County does a single audit due to spending over $750,000.00 in Federal funds. This is additional expenditure reporting for grants Fulton County receives. Miles stated each grant has a summary page and Miles works with the department heads that have the grants.
12. Budget
Comptroller Miles discussed the department meetings for the General Fund will start on June 7, 2023. The first draft will be completed before the July 5, 2023 Finance committee meeting.
13. Safety – Liability Insurance Risk Management – None
14. Transit
Comptroller Miles reported the State fiscal year ends June 30, 2023.
15. Treasurer’s Report
Treasurer Mayall reported the first distribution of the tax cycled dated May 31, 2023. The next distribution is June 9, 2023.
Mobile Home Tax bills will be sent out in the next two weeks.
Mayall discussed the P.O. Box change with USPS. There is a significant amount of mail that is being returned to the Treasurer’s office. With this change, tax bills are not being delivered to residents.
Treasurer Mayall reported on ARPA and what project bills are being received.
The FY2022 Audit is completed. The Treasurer and Member Thompson are working on the auditors RFP for the July committee meeting.
16. Assessment Report
Supervisor of Assessment Julie Russell, reported many complaints are being received from Giant Goose Ranch cabin leasees complaining about the property taxes being charged. Russell stated Giant Goose Ranch was aware of the property tax bills for the cabins on the property over 2 years ago.
The PTAX parcels have been returned to the county from the Palin property purchase. The county received a tax exemption for 70% of the property tax for 2023 and 100% exemption for 2024 on the parcels.
Russell stated work is continuing on commercial and industrial appraisals for Fulton County.
A Board of Review member is needed to fill the vacancy and needs to be a Republican.
Russell reported the tornado and storm damage, the PTAX761 for preferential assessment due to destruction. This form is required by the State of Illinois and a needs to be turned into the Assessment office by July 5, 2023. The form allows the home to prorate the property assessment for 2023. Russell reported to date, the Assessment office has received 69 PTAX 761 forms.
The PTAX327 is the natural disaster homestead exemption and this has been in usage since 2013. This allows the property owner to rebuild their dwelling on the same property within 2 years of the storm.
Russell stated the properties were identified by insurance work being done or by the Assessment office field agents.
Personnel, Legislative
17. Appointments
a. Discussion/Action: Resolution: Donald Taylor – Trustee Appointment – Fairview Fire Protection District
Member Platt moved to approve the resolution with a second from Member McCullum. Motion carried by voice vote with all voting ayes.
b. Discussion/Action: Resolution: Keith Garlish – Trustee Appointment – Farmington Community Fire Protection District
Member McCullum moved to approve the resolution with a second from Member Beck. Motion carried by voice vote with all voting ayes.
18. Old Business – None
19. New Business – None
20. Executive Session – None
21. Misc. – None
22. Adjournment
Time: 7:32pm
Member Thompson moved to adjourn at 7:32pm with a second from Member McCullum. Motion carried by voice vote with all voting ayes.
