Fulton County Board Committee Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901-Fax 309-547-3326-email firstname.lastname@example.org
Committee: Executive Committee
Meeting Place: Fulton County Board Office, 257 West Lincoln St., Lewistown, IL 61542
Date: May 2, 2023
CALL IN INFORMATION:
Call in information: 1-425-436-6307
Access code: 835427
1. Call to Order
Jared Heller (present/xxxxxx)
Laura Kessel (present/xxxxxx)
Brian Platt (present/xxxxxx)
John Spangler (present/xxxxxxx) – Chairman
Lisa Thompson (present/xxxxxxx)
Karl Williams (present/xxxxxxx)
OTHER BOARD MEMBERS: Member Beck
ELECTED & APPOINTED OFFICIALS: None
STAFF: Cindy Simpson – Fulton County Board Administrative Assistant, Audra Miles – Comptroller
GUEST(S) – None
2. Roll Call
Roll call was taken, quorum was present
3. Call for Additions/Deletions to and Approval of Agenda
Chairman Spangler pulled from the agenda item 8a and 9c.
Member Kessel moved to approve the amended agenda with a second from Member Platt. Motion carried by roll call vote (5-0).
4. Approval of Previous Minutes – April 5, 2023
Member Kessel moved to approve the minutes from April 5, 2023 with a second from Member Thompson Motion carried by roll call vote (5-0).
5. Announcements, Communication and Correspondence – None
6. Public Remarks – None
7. Reports from Committee Chairs
a. Community Development, Zoning
Member Kessel reported the committee approved waiving the building permit fees for Fulton County residents affected by the tornado on April 4, 2023. This will be taken to the board for approval.
The Commercial Wind and Solar Ordinances were approved. The State of Illinois is requiring approval of the Wind and Solar Ordinances by May 27, 2023.
A rezoning from AC to B was approved for Jed Rhodes.
The 200th Anniversary Celebration will be held at the Fulton County Fairgrounds on September 3, 2023 from 12:00n to 9:00pm. The band Long Hard Ride will play from 5:00pm – 9:00pm and fireworks show will be after 9:00pm to complete the celebration.
Member Platt reported a meeting was had with the union and 2 employees regarding an ongoing investigation at the Clayberg. A Special Health meeting will be held on May 9, 2023 at 4:15pm.
Currently there are 41 residents at the Clayberg.
Member Platt discussed an RFP to hire a management broker or management consultant for the Clayberg.
c. County Highway
Member Heller reported there are some property issues onsite at the Highway property and the City of Canton and Fulton County are working on the issues.
The plans from the architect have been received and are being reviewed by the Fulton County Engineer for any changes.
Highway 27 has ongoing work on culverts, drainage and ditch work.
County 1 shoulder work is being done. County 2 bridge work continues.
A grant for $1,000,000.00 for Highway Improvement Safety Grant from IDOT will be applied for.
d. Finance, Insurance, Personnel, Legislative
Member Thompson reported the Timeclock Plus software was approved and will be on the board agenda for approval.
The Rules of Order amendment was approved to allow calling into meetings with stipulations was approved by the committee.
4 appointments were approved.
The Rules of Order will be added to the Fulton County website.
Member Williams inquired if the Timeclock Plus will be for all employees. Member Thompson stated yes and the software will track sick time, vacation time and time worked. Member Williams inquire what will keep the department heads or supervisors from changing an employee’s time to avoid being docked for being late. Member Thompson stated if the time is changed by the department head or supervisor, the changes are noted in the software.
e. Property, Public Safety
Member Williams reported the Life Safety Study will be done at the courthouse on June 19, 2023.
Mid Illinois will give an estimate for the courthouse front arched window.
The Sheriff’s department’s 2018 squad car was totaled April 4, 2023 from the tornado. Sheriff Webb is looking to replace the squad car. The Dodge Chargers will not be made after 2023 for police departments and most police departments are going with the Ford Interceptor for vehicles. The base cost is $39,000.00 plus the up fit which is an additional $13,000.00 to $15,000.00 per vehicle.
Member Williams discussed the 2 lots behind the board office. Mr. Ray agreed to sign a liability waiver. Member Williams is not comfortable with a liability waiver and is checking if Mr. Ray would like to purchase the 2 lots.
Member Williams discussed the roof on the board office and needs to be looked at for possible replacement.
Member Heller inquired if the safety grant could possibly be used for smoke detectors at the courthouse.
8. Old Business
a. Discussion/Action: Economic Development Consultant Pulled
9. New Business
a. Discussion/Action: CAPSIL Governing board
Chairman Spangler is looking to replace Glenn Hamm on the CAPSIL Governing Board, due to health reasons.
The committee meets 6 times a year and asked if anyone is interested to contact Chairman Spangler.
b. Discussion/Action: Landfill Solar Project – BOW Renewables, Bridger Bailey
Chairman Spangler discussed BOW Renewables contacted him regarding a solar project at the landfill.
Mr. Bridger Bailey discussed the solar project could use the entire landfill.
The solar project would be approximately 5 years and would pay approximately $3,000.00 per year, once the project is approved. During the development of the solar project BOW would pay $2,000.00 per acre per year. There would be a $50,000.00 construction bonus and a $10,000.00 scholarship would be given in the area schools for the duration of the solar project.
Member Spangler inquired about the real estate taxes. Mr. Bailey stated the real estate taxes would be covered by BOW.
Member Platt inquired about the maintenance or ground cover on the landfill. Mr. Bailey stated after the project is completed, BOW will provide maintenance as needed by mowing or fix any equipment on the solar field.
Member William asked how much vegetation will be killed during the project and stated equipment is not allowed on the cap of the landfill. The grass has to be balled off the cap at least once a year. The EPA requires no grass or vegetation be killed.
Member Thompson discussed the EPA engineer stated a proper solar field could be installed on the top of the landfill if this is done without drilling into the ground.
Mr. Bailey stated the question regarding the vegetation is a better question for the development team and the questions could be answered on May 9, 2023 at the Fulton County Board meeting.
Member Thompson inquired if this system has been installed on other brown fields. Mr. Bailey stated that both, Galva and Dalzel, Illinois both have solar projects on brown field landfills.
Andrew Weber from BOW will present information on the solar project for the landfill at the May 9, 2023 board meeting.
c. Discussion/Action: Remote attendance at meetings Pulled
Member Spangler announced a public meeting will take place for the Energy Transition Community Grant and all the stake holders are invited. The meeting will take place at the Fulton County Board office May 9, 2023.
Member Kessel moved to adjourn the meeting at 9:28pm with a second from Member Thompson. Motion carried by roll call vote (5-0)