Fulton County Board- Finance & Insurance Committee Meeting Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542
Phone 309-547-0901-Fax 309-547-3326-email csimpson@fultonco.org
Committee: Finance, Insurance, Personnel, Legislative Committee
Meeting Place: Fulton County Board Office, 257 West Lincoln St., Lewistown, IL 61542
Time: 6:30 pm
Date: January 3, 2023
CALL IN INFORMATION:
Call in number: (720) 843-2603
Meeting code: 214 7365 #
1. Call to Order
Time: 6:30pm
MEMBERS:
Barry Beck (present/xxxxxx)
Jared Heller (present/xxxxxx)
Laura Kessel (present/xxxxxx)
BJ McCullum (present/xxxxxx)
Brian Platt (present/xxxxxx)
Lauren Southwood (present/xxxxxx)
Lisa Thompson (present/xxxxxx) by phone
Other Board Members: None
Elected & Appointed Officials: Staci Mayall – Treasurer, Charlene Markley – Circuit Clerk
Staff: Cindy Simpson – Fulton County Board Administrative Assistant, Audra Miles – Comptroller
Guests: None
Media: None
2. Roll Call
Roll call was taken, quorum present
3. Call for Additions/Deletions To and Approval of the Agenda
Member McCullum moved to approve the agenda with a second from Member Heller. Motion carried by roll call vote (7-0).
4. Approval of Previous Minutes December 7- P&L, December 7 and December 13, 2022 – Finance & Insurance
Member Beck moved to approve the minutes from December 7- P&L, December 7 and December 13, 2022 – Finance & Insurance with a second from Member McCullum. Motion carried by roll call vote (7-0).
5. Announcements, Communications and Correspondence – None
6. Public Comments – None
7. Claims
a. Discussion/Action: Claims
Member McCullum moved to approve the claims with a second from Member Heller. Motion carried by roll call vote (7-0).
8. Transfer of Funds
a. General Funds Transfers
i. Discussion/Action: Resolution: $715.00 From: #001-016-510100 Deputy/Clerk/Secretary To: #001-016-535100 Office Supplies & Expense
Comptroller Miles discussed the funds transfer is for the Fulton County Board office. Recognition plaques were ordered for previous Fulton County Board members, Sheriff Standard and Lieutenant Daly in FY22. The billing for the order did not arrive until FY23. The amount of the plaques is the full office supply budget for the County Board office for FY23. The transfer of funds is from the salary for the part time Administrative Assistant which has not been hired.
Member Beck moved to approve the resolution with a second from Member Platt. Motion carried by roll call vote (7-0).
b. Other Funds Transfers
9. Immediate Emergency Appropriation(s) – None
a. General Funds Immediate Emergency Appropriations
b. Other Funds Immediate Emergency Appropriations
10. Old Business
a. Discussion/Action: ARPA – None
11. New Business
a. Discussion/Action: Committee Charges with New Committee Configuration
Comptroller Miles discussed with the new committee structure, there are questions with how the meeting and mileage per diem should be charged. Previously, the Health committee was paid out of the Clayberg fund. The Health committee meeting was a different date from the other committee meetings, so there was no question on where it was charged to. The Health and Camping and Rec committees now meet the same night as all of the committees. Miles inquired how the Finance committee wants to split the per diem for the Health Committee.
Member Thompson provided information and suggested using this option, charging one meeting per quarter to the Clayberg for the Health committee.
Member Kessel stated when a committee has a special meeting, that committee will be charged the mileage and meeting per diem.
Member Platt moved to approve the Health committee receives one meeting charge per quarter and any special meetings are charged to that committee, with a second from Member McCullum. Motion carried by roll call vote (7-0).
b. Discussion/Action: Resolution: Fulton County Support of Coal Grant
Member Thompson discussed the State of Illinois has some grant funds for counties have discontinued the use of coal plants. This resolution supports Fulton County’s taxing bodies receiving funds from the closing of coal plants. Cole McDaniel from the Spoon River Partnership for Economic Development will be assisting Fulton County in applying for the Coal Grant.
Treasurer Mayall stated work is being done with community representive for the Coal Grant to assist Fulton County.
Member Southwood moved to approve the resolution with a second from Member Heller. Motion carried by roll call vote (7-0).
12. Safety – Liability Insurance Risk Management – None
13. Budget – None
14. Transit
Comptroller Miles stated she is preparing for the site IDOT visit in two weeks.
15. Treasurer’s Report
Treasurer Mayall discussed the December Financials will be sent out January 4, 2023.
The County’s audit will start the week of January 9, 2023.
W2s are beginning and included with the W2s will be a total compensation letter of benefits.
16. Assessment Report – None
Personnel, Legislative
17. Appointments
a. Discussion/Action: Resolution: Chris Ford – Appointment – ETSB (Emergency Telephone System Board)
Member McCullum moved to approve the resolution with a second from Member Beck. Motion carried by roll call vote (7-0).
b. Discussion/Action: Resolution: Elaine Stone – Reappointment ETSB (Emergency Telephone System Board)
Member McCullum moved to approve the resolution with a second from Member Beck. Motion carried by roll call vote (7-0).
c. Discussion/Action: Resolution: Andrew Thornton –Reappointment – ETSB (Emergency Telephone System Board)
Member Platt moved to approve the resolution with a second from Member Heller. Motion carried by roll call vote (6-0-1) with Member Kessel abstaining to vote.
d. Discussion/Action: Resolution: Mike Eveland – Reappointment – ETSB (Emergency Telephone System Board)
Member McCullum moved to approve the resolution with a second from Member Heller. Motion carried by roll call vote (7-0).
e. Discussion/Action: Resolution: Jana Eveland – Appointment – ETSB (Emergency Telephone System Board)
Member McCullum moved to approve the resolution with a second from Member Beck. Motion carried by roll call vote (7-0).
f. Discussion/Action: Resolution: Nicholas Stevens – Reappointment – ETSB (Emergency Telephone System Board)
Member McCullum moved to approve the resolution with a second from Member Platt. Motion carried by roll call vote (7-0).
18. Old Business
a. Discussion/Action: Amendment to Rules of Order 2022- 2024
Member McCullum moved to approve the Amendment to the Rules of Order 2022- 2024 with a second from Member Beck. Motion carried by roll call vote (7-0).
19. New Business
a. Discussion/Action: 2023 Training requirements
Member Thompson discussed the 2023 training requirements are from the State of Illinois and all County Board Member and departments are required to take the training.
Member Thompson moved to approve the 2023 training requirements be sent to all Fulton County Board Members and all Fulton County Departments with a second from Member McCullum. Motion carried by roll call vote (7-0).
20. Executive Session – None
21. Misc. – None
22. Adjournment
Time: 7:03pm
Member McCullum moved to adjourn at 7:03pm with a second from Member Southwood. Motion carried by roll call vote (7-0).
Minutes FI-PL Jan 3 2023
