Fulton County Board Committee Minutes
Fulton County Board Office, 257 West Lincoln Street, Lewistown, IL 61542 Phone 309-547-0901 Fax 309-547-3326-email firstname.lastname@example.org
Committee: Property & Courts
Meeting Place: Fulton County Board Office, 257 West Lincoln St., Lewistown, IL 61542
Date: December 6, 2022
CALL IN INFORMATION:
Call in number: 1-701-802-5102
Meeting code: 752 2228
1. Call to Order
Jim Barclay (present/xxxxxx)
Stan Berry (present/xxxxxx)
Dan Kumer (present/xxxxxx)
Joe Murphy (present/xxxxxx)
Ryan Sloan (present/xxxxxx)
David Widger (present/xxxxxx)
Karl Williams (xxxxxx/absent)
Other Board Members: John Spangler, Barry Beck
Elected & Appointed Officials: None
Staff: Cindy Simpson – Fulton County Board Administrative Assistant, Audra Miles – Comptroller
2. Roll Call
Roll call was taken, quorum present
3. Call for Additions/Deletions To and Approval of the Agenda
Member Murphy moved to approve the agenda with a second from Member Berry. Motion carried by roll call vote (6-0).
4. Aroval of Previous Minutes from November 1, 2022
Member ppBerry moved to approve the minutes from November 1, 2022 with a second from Member Widger. Motion carried by roll call vote (6-0).
5. Announcements, Communications and Correspondence
Member Kumer discussed the Kone elevator letter regarding inspections that need to be meant. Comptroller Miles stated Bill Smick is checking with Kone to confirm if Fulton County is grandfathered in and the inspection does not apply.
6. Public Remarks – None
a. Discussion/Action: Claims
Member Berry moved to approve the claims with a second from Member Murphy. Motion carried by roll call vote (6-0).
7. Old Business
a. Discussion/Action: ARPA Funds – Recap upcoming projects
Comptroller Miles discussed the ARPA Funds and there are a number of projects in progress. Miles discussed in the summer of 2022 ARPA Funds of $575,000.00 were approved for projects at the courthouse. The previous Property committee approved work on the following projects for the courthouse: the clock tower, men’s and women’s restrooms and partial payment of the air conditioner. Miles stated the clock tower and the restroom projects have not been bid and the costs provided are estimates. The Capital Improvements Fund was allocated $1,000,000.00 by the Finance committee.
There is work currently waiting to be done on the front courthouse steps and the approximate cost is $14,000.00.
Miles stated there is a list of items of potential projects the committee may want to review.
Miles discussed at the November 2022 Fulton County Board meeting, the purchase of the old Dollar General Building was approved for $125,000.00 for storage. The purchase is currently pending and there are renovations that are needed at the building. The funds for the renovations have not been allocated by the committee at this time.
Member Kumer discussed there are a number of documents that are being considered to digitize to help with some of the storage issues the county is having.
Member Widger inquired what needs to be done to the old Dollar General to make it useable. Member Kumer stated the front needs to be blocked up, a steel door installed, security, and partition off for each office that intends to use the space for storage.
The Fulton County Board is waiting to for Mr. Palin reply to accept or decline the bid for the old Dollar General Building.
Chairman Spangler asked the Property committee to prioritize a list of necessary projects and repairs that are needed. Chairman Spangler would like to start updates to the inside of the courthouse.
b. Discussion/Action: Capital Projects Fund – discussed above
c. Discussion/Action: Property Repairs
The list of repairs for the courthouse needs to be updated.
8. New Business
a. Discussion/Action: End of the month Property Claims Approval
Comptroller Miles discussed the claims that come in after the committee meeting need to be paid to avoid late charges to the county. Miles stated the previous committee authorized the County Clerk to sign for any late claims.
Member Murphy moved to approve the approval of the property end of the month claims with a second from Member Berry. Motion carried by roll call vote (6-0).
b. Discussion/Action: 2023 Committee Meeting Schedule
Member Kumer discussed the meeting will be the first Tuesday of the month at 6:30pm at the Jane Boyd Building, 260 West Lincoln Street, Lewistown, IL.
Member Sloan moved to approve the 2023 Committee Schedule with a second from Member Murphy. Motion carried by roll call vote (6-0).
9. Declaration of Surplus Property – None
10. Executive Session: – None
11. Misc. – None
Member Berry moved to adjourn the meeting at 6:17pm with a second from Member Widger. Motion carried by roll call vote (6-0).
Minutes PROPERTY Courts Dec 6 2022